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Dealer's Den Policy

The following policy applies to anyone wanting to sell artwork in Megaplex's Dealer's Den, which provides table space to attendees who wish to sell any merchandise that complies with the guidelines given below. Space must be purchased in advance – please see the main Dealer's Den Page for more details.

Location of the Dealer's Den

The Dealer's Den location will be in a specific event room within the main convention space. Sales will NOT be allowed in any other location in the convention hotel except by attendees utilizing the Artist Alley in accordance with the official Artist Alley Policy.

Security of the Dealer's Den

The Dealer's Den room will be secured when not open. Hotel and/or convention security will be patrolling the area at all times. You should however -never- leave cash or extreme valuable goods at your table unattended, even over night. We try to watch the general security of the room, however we can't control sneaky crooks.

Sales Tax

Per Florida Law, itinerant merchants are required to collect sales tax for sales of new or used goods. The sales tax rate in Orange County is 6.5% (6% State, .5% County).

The collection and remittance of taxes to the State is the responsibility of the individual dealers. The Florida Department of Revenue has a Guide to Sales Tax for Convention Exhibitors and you can fill out much of the required paperwork on the DOR Website.

EVERY DEALER AND ARTIST ALLEY ARTIST will be required to show us that they already have a sales tax certificate, or we will be providing a sales tax packet to each and every dealer or artist alley artist that intends to make sales. It is up to the individuals to be sure they report and submit.

Use of Dealer's Den Space

Dealer's Den space is extremely limited at Megaplex. We have tried to maximize the number of dealers that can attend, and, as a result, we must ask that all dealers keep the aisles clear and passages open. Stored and displayed items must not impede traffic flow, both in front of and behind tables. We have a maximum limit of two people per full table behind each table.

Full tables are approximately 6' by 30".

Megaplex will make every attempt to satisfy special requests, but we can't guarantee anything. If you have a special request, you are urged to contact us as soon as possible.

Display and Behavior Guidelines

Please remember that not everyone may share your tastes, and that your behavior is representative of the entire fandom.

In accordance with state law, we must require that no adult material be displayed openly; for example, for art/print dealers we request, where applicable, that two separate binders ("general", "mature") be kept. Additionally, any "naughty" parts of must be covered in some fashion (Post-It notes work well for this). This satisfies State and Local requirements about underage viewing and is discreet for purchasers.

Dealers are responsible for keeping unsuitable material out of the hands of minors in the Dealer's Den. Minors will be clearly identifiable; more information on how to identify them will be available nearer to the convention.

In addition to the above rules, we have several other regulations that we ask dealers to abide by:

  • No space may be shared or resold without permission from the Dealer's Den Director.
  • No loud or annoying displays will be permitted. Any loud noises will be multiplied by the dynamics of the room, so please keep CDs/DVDs at a reasonable volume.
  • No pirated works may be sold in the Dealer's Den. Piracy is theft, plain and simple. Exceptions can be made for material that is not readily available in the United States (hard-to-find anime, etc.), but this will be decided on a case-by-case basis. Anything that you sell that is not entirely your creation, you should have permission from all other parties before selling.
  • Free standing displays or stands may not be used in any way that causes a safety issue or clogs the walkway. If you plan on using a stand or display with your table, please inform the Dealer's Den staff so it can be positioned in a way not to cause problems.
  • No weapons may be sold in the Dealer's Den. Exceptions can be made on a case-by-case basis, but will need to be cleared through security.
  • No more than two people may be behind a single table at any given time.
  • The Dealer's Den Director will have final say on all disputes in the Den. You can appeal to the Chairman, but he's likely to decide in favor of the Director.
  • All Megaplex Policies apply in the Dealer's Den!
Special Requests

Special requests will be handled on a first-come, first served basis and there are an EXTREMELY limited amount of special requests that can be accommodated. If you have special physical needs, such as handicapped access, space for a large display, or proximity to another dealer, please let us know as soon as possible. We will try to honor as many special requests as we can, however, being denied a special request is not grounds for a table refund. The earlier you tell us, the more likely we are to be able to fulfill a request.

Waiting List

Dealer's Den space goes fast. In the event that the Dealer's Den sells out, we will be instituting the waiting list. When the Dealer's Den is full, applications will be placed in the waiting list in a first-come, first-served manner. Payment will not be due until a table is granted to you, however, be prepared to pay as soon as you are granted a table as there will be a deadline for payment to be received or the next person in line will be given the table.

Cancelling

If you find you are unable to attend, refunds will be handled on a case-by-case basis, up until one week before the convention, after which table fees are non-refundable. Canceled tables cannot be transferred to other dealers at the request of the canceling dealer, but will go to the next person on the waiting list.

Final Notes

Complaints or concerns concerning the Dealer's Den should be addressed to mp-dealers@megaplexcon.org. Tables that have not been claimed by 10:00AM on the Friday of the convention without prior notification to the staff will be considered abandoned and given to the next waiting applicant on the list. No refunds or credits will be given for abandoned tables.